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ReadirisTM Corporate 12 User Guide

Chapter 1 – Introducing Readiris 4 and drag your scanned documents to the Dock icon. They will be processed on the spot. General information Readiris

Chapter 15 – Recognizing business cards 94 Business cards can be saved in the HTML, Unicode and vCard format or be sent to Address Book. Depending on

ReadirisTM Corporate 12 – User Guide 95 application. You will create a new e-mail message and add the vCard file as attachment.  Click Recognize + S

ReadirisTM Corporate 12 – User Guide 97 INDEX Aaccuracy vs. speed... 46 Address Book... 91 adjusting scanned documen

Index 98 font dictionaries ... 56 font type ... 52 Ggraphics options ... 64 grayscale ima

ReadirisTM Corporate 12 – User Guide 99 PDF documents ... 67 PDF/A output ... 70 PDF-IHQC output ...

Index 100 Zzoning templates ... 42

ReadirisTM Corporate 12 – User Guide 5 are memorized, increasing the system speed and confidence and rendering the system more intelligent as you go a

Chapter 1 – Introducing Readiris 6 states, telephone and fax numbers, etc. The resulting data can be sent directly to your contact management software

ReadirisTM Corporate 12 – User Guide 7 Readiris Pro 12 Readiris Corporate 12 Basic features Basic features 125 recognition languages 125 recognitio

Chapter 1 – Introducing Readiris 8 Large volume recognition Automated processing Barcode recognition Business card recognition

ReadirisTM Corporate 12 – User Guide 9 CHAPTER 2 INSTALLING READIRIS SYSTEM REQUIREMENTS This is the minimal system configuration required to use Rea

Chapter 2 – Installing Readiris 10  Double-click the Readiris installer and follow the on-screen instructions.  Agree with the terms of the licen

ReadirisTM Corporate 12 – User Guide 11 SOFTWARE REGISTRATION In order to use Readiris Corporate you are required to register. By doing so, you will a

Chapter 2 – Installing Readiris 12 I.R.I.S. Software Maintenance and Support Services I.R.I.S. also offers a Software Maintenance and Support Services

ReadirisTM Corporate 12 – User Guide 13 CHAPTER 3 GETTING STARTED RUNNING READIRIS To run Readiris:  Click the Readiris icon on the dock.  Or do

Chapter 3 – Getting Started 14 USER INTERFACE The Readiris interface is composed of:  the main toolbar (left toolbar) Use the main toolbar command

ReadirisTM Corporate 12 – User Guide 15  When a document has been opened or scanned in Readiris you can view its page thumbnails in the image drawe

Chapter 3 – Getting Started 16 The drawer also allows you to delete pages by dragging them to the Dock trash. CHANGING THE USER INTERFACE LANGUAGE Rea

ReadirisTM Corporate 12 – User Guide 17 Before you can use a Twain scanner, however, its drivers need to be installed on your Mac. Operation:  Conne

ReadirisTM Corporate 12 – User Guide 19 CHAPTER 4 USING DROP2READ Drop2Read is a simple yet efficient utility that allows you to recognize documents

Chapter 4 – Using Drop2Read 20 Click the lists to change the settings. Any settings you change will be saved when you close the Drop2Read window. The

ReadirisTM Corporate 12 – User Guide 21 CHAPTER 5 SCANNING AND OPENING DOCUMENTS SELECTING THE DOCUMENT TYPE Before scanning documents or opening ima

Chapter 5 – Scanning and opening documents 22 SELECTING THE OPTIONS Before scanning paper documents or opening image files, you can determine several

ReadirisTM Corporate 12 – User Guide 23 o Page Analysis is enabled by default. This way, scanned or opened images will be split up in zones automati

ReadirisTM Corporate 12 – User Guide iii Table of Contents Copyrights ...

Chapter 5 – Scanning and opening documents 24 images, PICT images, PNG images, QuickDraw GX images, QuickTime images, Silicon Graphics images, Targa i

ReadirisTM Corporate 12 – User Guide 25 image files to the recognized document or click Yes to start a new document. SCANNING PAPER DOCUMENTS With

Chapter 5 – Scanning and opening documents 26 Calibrate Click the Calibrate button should it be necessary to calibrate your scanner. Format You can ei

ReadirisTM Corporate 12 – User Guide 27 and background (artwork). Sometimes smoothening is the only way to separate text from a colored background. No

Chapter 5 – Scanning and opening documents 28  When you are done defining all the settings, click OK.  Then click the Scan button to scan documen

ReadirisTM Corporate 12 – User Guide 29 CHAPTER 6 ADJUSTING SCANNED DOCUMENTS During recognition Readiris converts color and grayscale images into bi

Chapter 6 – Adjusting scanned documents 30 Note: sometimes smoothening is the only way to separate text from a colored background. (Original image)

ReadirisTM Corporate 12 – User Guide 31 (Binarized image. The default binarization settings yield a black image) (The lightened image yields satisfa

Chapter 6 – Adjusting scanned documents 32 o Use the slider to increase or decrease the Contrast. The Contrast settings determine the contrast betwe

ReadirisTM Corporate 12 – User Guide 33 You can also save a selection of pages by clicking Save Selected Pages on the File menu.

Table of Contents iv Scanning paper documents ... 25Chapter 6 Adjusting scanned documents ...

ReadirisTM Corporate 12 – User Guide 35 CHAPTER 7 ZONING DOCUMENTS ZONING DOCUMENTS AUTOMATICALLY When scanning or opening documents, Readiris will a

Chapter 7 – Zoning documents 36 Page analysis detects text, graphic, table and barcode zones automatically. Handprinting zones need to be drawn manual

ReadirisTM Corporate 12 – User Guide 37 ZONING DOCUMENTS MANUALLY Besides zoning documents automatically by means of Page Analysis, Readiris allows yo

Chapter 7 – Zoning documents 38 For information about recognizing barcodes and handprinting, see the sections Recognizing barcodes and Recognizing han

ReadirisTM Corporate 12 – User Guide 39 Drawing polygons Zoning documents manually is not limited to rectangular shapes. You can create polygonal zone

Chapter 7 – Zoning documents 40 Changing the zone type To change the zone type of a zone, Ctrl-click the zone and select the required zone type. You c

ReadirisTM Corporate 12 – User Guide 41 Moving zones  Select the zone you want to move.  Click inside the zone and drag the mouse to modify the po

Chapter 7 – Zoning documents 42 Deleting small zones Some documents, faxes for instance, often have "stray" dots on pages, causing Readiris

ReadirisTM Corporate 12 – User Guide 43 When you want to use the same zoning template next time you use Readiris, click the command Open in the Layout

ReadirisTM Corporate 12 – User Guide v Repurposing PDF documents ... 72Selecting the page size ...

ReadirisTM Corporate 12 – User Guide 45 CHAPTER 8 RECOGNIZING DOCUMENTS INTRODUCTION To recognize documents, Readiris applies linguistics during the

Chapter 8 – Recognizing documents 46 allows to increase the system's accuracy. All solutions you confirm are memorized temporarily during recogni

ReadirisTM Corporate 12 – User Guide 47 Important: select the document language before executing page analysis when you are dealing with Asian or Heb

Chapter 8 – Recognizing documents 48 Recognizing documents with mixed languages Readiris also allows you to enable mixed character sets. That way Read

ReadirisTM Corporate 12 – User Guide 49 Pages with a different language than the overall language are marked in red in the drawer. This also works wh

Chapter 8 – Recognizing documents 50 USING USER LEXICONS During recognition, Readiris is assisted by linguistic databases to recognize text correctly.

ReadirisTM Corporate 12 – User Guide 51 Duplicate words are rejected automatically.  Click Save to save the lexicon file in the folder of your choi

Chapter 8 – Recognizing documents 52 DEFINING THE DOCUMENT CHARACTERISTICS Next to the document language, other document characteristics such as the F

ReadirisTM Corporate 12 – User Guide 53 characters have the same width, or proportional, in which case the characters have a different width. To selec

Chapter 8 – Recognizing documents 54 train Readiris on special symbols it is unable to recognize initially, such as mathematical and scientific symbol

ReadirisTM Corporate 12 – User Guide 55 If the results are incorrect: o Type in the correct characters and click the Learn button. Note: if you are d

Chapter 8 – Recognizing documents 56 All learning results will be deleted. Next time you click Recognize + Save, interactive learning will start again

ReadirisTM Corporate 12 – User Guide 57  Select the dictionary you want to use and click Open.  Click Recognize + Save to recognize the document.

ReadirisTM Corporate 12 – User Guide 59 CHAPTER 9 FORMATTING AND SAVING DOCUMENTS FORMATTING DOCUMENTS Readiris allows you to recognize and save yo

Chapter 9 – Formatting and saving documents 60 (gridded) (non-gridded)  Readiris offers 4 types of PDF output. See

ReadirisTM Corporate 12 – User Guide 61 The Layout and Graphics options are covered in the sections Selecting the Layout options and Selecting the Gra

Chapter 9 – Formatting and saving documents 62 SELECTING THE LAYOUT OPTIONS Depending on the output format you select, different layout options are av

ReadirisTM Corporate 12 – User Guide 63 Readiris generates a true copy of the source document, no longer a scanned image. Readiris also recreates any

ReadirisTM Corporate 12 – User Guide 1 Copyrights ReadirisCorporate12-dgi-190609-01 Copyrights © 1987-2009 I.R.I.S. All Rights Reserved. I.R.I.S. own

Chapter 9 – Formatting and saving documents 64 Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated word

ReadirisTM Corporate 12 – User Guide 65 Depth Readiris saves graphics in their original depth by default. Readiris can also save graphics in black-an

Chapter 9 – Formatting and saving documents 66  When you are done selecting the options, click OK. Then click Recognize+Save to recognize the docume

ReadirisTM Corporate 12 – User Guide 67 In case you just want to save your images without opening them, select None in the Send to list.  Then click

Chapter 9 – Formatting and saving documents 68 PDF Text When you select PDF Text, Readiris recognizes text and creates searchable PDF files. The page

ReadirisTM Corporate 12 – User Guide 69 SELECTING THE PDF OPTIONS To select the PDF options:  Click the output format icon on the main toolbar and s

Chapter 9 – Formatting and saving documents 70 It takes Adobe Acrobat 7.0 and higher to open PDF 1.6 documents. It takes Adobe Acrobat 8.0 and higher

ReadirisTM Corporate 12 – User Guide 71 and Image can be hyper-compressed by means of iHQC without loss of image quality. iHQC stands for intelligent

Chapter 9 – Formatting and saving documents 72  When you set an open document password, you will be prompted to enter that password when opening th

ReadirisTM Corporate 12 – User Guide 73 Warning: Readiris does not open user password-protected PDF documents. Operation  Click the Open button on t

Chapter 9 – Formatting and saving documents 74  Click the output format icon on the main toolbar and select one of the output formats mentioned abov

ReadirisTM Corporate 12 – User Guide 75 CHAPTER 10 SAVING AND LOADING SETTINGS When you exit Readiris you will be prompted so save any settings you s

Chapter 10 – Saving and loading settings 76  Click Recognize + Save to recognize the document, using the correct settings.

ReadirisTM Corporate 12 – User Guide 77 CHAPTER 11 RECOGNIZING LARGE VOLUMES OF SCANNED IMAGES BATCH PROCESSING Readiris offers a powerful functional

Chapter 11 – Recognizing large volumes of scanned images 78 These folders may be different but do not need to be.  Select the processing options: o

ReadirisTM Corporate 12 – User Guide 79 SETTING UP A WATCHED FOLDER Next to executing Batch Processing, Readiris can monitor a Watched Folder. Any ima

Chapter 11 – Recognizing large volumes of scanned images 80 o Select Process subfolders to process all subfolders of the image folder. If the output

ReadirisTM Corporate 12 – User Guide 81 CHAPTER 12 SEPARATING AND INDEXING DOCUMENT BATCHES SEPARATING DOCUMENT BATCHES When scanning or opening mult

Chapter 12 – Separating and indexing document batches 82  Select Detect blank pages or Detect cover pages with a barcode, depending on the type of

ReadirisTM Corporate 12 – User Guide 83  Click OK to close the settings.  Then click the Scan button to scan the documents. The scanned images wil

ReadirisTM Corporate 12 – User Guide 3 CHAPTER 1 INTRODUCING READIRIS SAVE TIME, NO MORE RETYPING Introduction Congratulations on acquiring Readiris.

Chapter 12 – Separating and indexing document batches 84  Click the Recognize + Save button to process the documents. INDEXING DOCUMENT BATCHES Bes

ReadirisTM Corporate 12 – User Guide 85  Select Generate an XML index. An XML index file will be created per document. The index file contains deta

ReadirisTM Corporate 12 – User Guide 87 CHAPTER 13 RECOGNIZING HANDPRINTED TEXT Next to typed text, tables, graphics and barcodes, Readiris recognize

Chapter 13 – Recognizing handprinted text 88 Recognized symbols Handprinting recognition is limited to the Latin alphabet and supports numerals (0-9),

ReadirisTM Corporate 12 – User Guide 89 CHAPTER 14 RECOGNIZING BARCODES INTRODUCING BARCODE READING Next to optical character recognition of 125 lang

Chapter 14 – Recognizing barcodes 90  Then select Draw Barcode zones.  Draw a frame around the barcode zones you want to recognize.  Click Recog

ReadirisTM Corporate 12 – User Guide 91 CHAPTER 15 RECOGNIZING BUSINESS CARDS INTRODUCING BUSINESS CARD READING Next to recognition of "regular&

Chapter 15 – Recognizing business cards 92 Tip: select a scanning resolution of 400 to 500 dpi to recognize business cards successfully. To do so, cli

ReadirisTM Corporate 12 – User Guide 93 Change the zone types, if necessary: Ctrl-click the zone you want to change and select another zone type. 