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ReadirisTM Corporate 12 User Guide

Chapter 1 – Introducing Readiris 4 spreadsheet, archive them as PDF or XPS files, etc. To recognize faxes and convert PDF documents, drag their image

Chapter 13 – Recognizing multipage documents 94 options. Note that Readiris processes documents alphabetically so the empty file must immediately foll

ReadirisTM Corporate 12 – User Guide 95 Note: when you are processing large volumes of scanned documents, use the functions Batch OCR or Watched Folde

Chapter 13 – Recognizing multipage documents 96 Scanning multipage documents with interval scanning (flatbed scanner)  Click the Scanner button on

ReadirisTM Corporate 12 – User Guide 97 Moving a page inside a document:  Right-click the page you want to move and click Select Page.  Drag the

Chapter 13 – Recognizing multipage documents 98  Or clear its page number box in the document panel. Excluded pages are stricken out in the page too

ReadirisTM Corporate 12 – User Guide 99 CHAPTER 14 RECOGNIZING LARGE VOLUMES OF SCANNED IMAGES EXECUTING BATCH OCR Readiris offers a powerful functio

Chapter 14 – Recognizing large volumes of scanned images 100 These folders may be different but do not need to be.  Click the Text Format button to

ReadirisTM Corporate 12 – User Guide 101 The recognized documents get the same file name as the original image files. SETTING UP A WATCHED FOLDER Next

Chapter 14 – Recognizing large volumes of scanned images 102 The text folder must be different from the image folder. One folder must not be a subfol

ReadirisTM Corporate 12 – User Guide 103 CHAPTER 15 SEPARATING AND INDEXING DOCUMENT BATCHES SEPARATING DOCUMENT BATCHES When scanning or opening mult

ReadirisTM Corporate 12 – User Guide 5 solutions you confirm are memorized, increasing the system speed and confidence and rendering the system more i

Chapter 15 – Separating and indexing document batches 104  Select Detect blank pages or Detect cover pages with a barcode, depending on the type of

ReadirisTM Corporate 12 – User Guide 105 For more information on barcodes, see the section Recognizing barcodes.  When using a duplex scanner, selec

Chapter 15 – Separating and indexing document batches 106  Click the Recognize + Save button to process the documents. The option Create one file pe

ReadirisTM Corporate 12 – User Guide 107  Select Detect blank pages or Detect cover pages with a barcode. A page is blank when it only contains noi

Chapter 15 – Separating and indexing document batches 108  Select Generate an XML index. The text of the cover pages can be included in the XML inde

ReadirisTM Corporate 12 – User Guide 109 CHAPTER 16 RECOGNIZING HANDPRINTED TEXT Next to typed text, tables, graphics and barcodes, Readiris recognize

Chapter 16 – Recognizing handprinted text 110 Recognized symbols Handprinting recognition is limited to the Latin alphabet and supports numerals (0-9)

ReadirisTM Corporate 12 – User Guide 111  Use a sufficiently thick ballpoint. Black pens yield better results than blue pens. Do not use pencils. 

Chapter 16 – Recognizing handprinted text 112 The horizontal underlining bar does not have to touch the rest of the font form. Tip: when less than op

ReadirisTM Corporate 12 – User Guide 113 CHAPTER 17 RECOGNIZING BARCODES INTRODUCING BARCODE READING Next to optical character recognition of 128 lang

Chapter 1 – Introducing Readiris 6 states, telephone and fax numbers, etc. The resulting data can be sent directly to your contact management software

Chapter 17 – Recognizing barcodes 114  On the Settings menu, click Barcodes.  Select the symbologies you want Readiris to recognize.  Determine

ReadirisTM Corporate 12 – User Guide 115  Select Detect cover pages with a barcode. Indicate the barcode read zone (the position of the barcode on t

ReadirisTM Corporate 12 – User Guide 117 CHAPTER 18 RECOGNIZING BUSINESS CARDS INTRODUCING BUSINESS CARD READING Next to recognition of "regular&

Chapter 18 – Recognizing business cards 118 Select the latter option when using a flatbed scanner. Note that the background must be black in order for

ReadirisTM Corporate 12 – User Guide 119 Click Calibrate when using the scanner for the first time and insert the calibration sheet. Select the corr

Chapter 18 – Recognizing business cards 120 It is recommended to sort your business cards by country, as you can only activate one card style at a ti

ReadirisTM Corporate 12 – User Guide 121 INDEX Aaccuracy vs. speed... 60 ADF ... 95 adjusting scanned

Index 122 duplex scanning ... 36 Eediting multipage documents 96 Excel output ... 69 extracting business cards

ReadirisTM Corporate 12 – User Guide 123 options ... 28 output formats ... 69 Ppage analysis ...

ReadirisTM Corporate 12 – User Guide 7 THE READIRIS SERIES The table below gives an overview of the available versions: Readiris Home 12 Limited featu

Index 124 user index ... 55 user indexing ... 55 user interface ... 17 user interf

Chapter 1 – Introducing Readiris 8 Readiris Pro 12 Asian Readiris Corporate 12 Asian Basic features Basic features 128 recognition languages 128 r

ReadirisTM Corporate 12 – User Guide 9 BMP, PCX. Generates four types of PDF files, PDF-iHQC (level I), four types of XPS, XPS-iHQC (level I), DOCX, O

ReadirisTM Corporate 12 – User Guide 11 CHAPTER 2 INSTALLING READIRIS SYSTEM REQUIREMENTS This is the minimal system configuration required to use Rea

Chapter 2 – Installing Readiris 12 SOFTWARE INSTALLATION How to install Readiris:  Log on to Windows as administrator or make sure you have the nece

ReadirisTM Corporate 12 – User Guide 13  Repeat the installation process to install any additional software from the CD-ROM. UNINSTALLING THE SOFTW

Chapter 2 – Installing Readiris 14  be entitled to product support;  be entitled to special offers on I.R.I.S. products. To register: Use the Regi

ReadirisTM Corporate 12 – User Guide 15 CHAPTER 3 GETTING STARTED RUNNING READIRIS To run Readiris:  Start Readiris from the Windows Start menu or d

Chapter 3 – Getting started 16 Step 1 Select the type of document you want to recognize. Readiris recognizes text pages, business cards and multiple b

ReadirisTM Corporate 12 – User Guide 17 For more information, see the section Selecting the document language. Click OK to save the settings. Click N

Chapter 3 – Getting started 18 The Readiris interface is composed of:  the SmartTasks (in the middle) The SmartTasks are predefined commands that a

ReadirisTM Corporate 12 – User Guide 19 Use the image toolbar buttons to edit documents in the Readiris interface. Point to the different buttons to d

Chapter 3 – Getting started 20 CHANGING THE USER INTERFACE LANGUAGE The user interface of Readiris is available in a wide range of languages. To chang

ReadirisTM Corporate 12 – User Guide 21 CHAPTER 4 THE READIRIS SMARTTASKS When starting Readiris, click anywhere in the Readiris startup screen and cl

Chapter 4 – The Readiris SmartTasks 22 1. Scan and recognize documents and send them directly to Word for text processing; Microsoft Word is the defa

ReadirisTM Corporate 12 – User Guide 23 7. Scan and recognize business cards. The documents will be sent in the vCard format by default. See the sect

ReadirisTM Corporate 12 – User Guide iii Table of Contents Copyrights ...

Chapter 4 – The Readiris SmartTasks 24  Click Configure if applicable to select the Twain source.  Then click OK to save the settings. For more in

ReadirisTM Corporate 12 – User Guide 25 For more information on the above-mentioned settings, see the sections Selecting the options, Scanning pape

Chapter 5 – Scanning documents 26 CHAPTER 5 SCANNING DOCUMENTS SELECTING THE DOCUMENT TYPE Before scanning documents or opening image files in Readiri

ReadirisTM Corporate 12 – User Guide 27 SELECTING THE OPTIONS Before scanning paper documents or opening image files, you can select several image enh

Chapter 5 – Scanning documents 28 You can also use the windowing tools on the image toolbar to modify the page analysis results or to window documents

ReadirisTM Corporate 12 – User Guide 29 Tip: you can also drag image files to the Readiris image window to open them. Tip: Right-click any image file

Chapter 5 – Scanning documents 30 Avoid selecting this option when opening very low-quality images, however.  Readiris supports the following graph

ReadirisTM Corporate 12 – User Guide 31 When you process paper documents, Readiris will start your scanner as soon as you click the Scan button and di

Chapter 5 – Scanning documents 32 Format and Resolution Readiris supports a wide range of paper formats and resolutions. Note that it is recommended

ReadirisTM Corporate 12 – User Guide 33 Note that this option never increases the resolution of images scanned with too little detail. Scanning multi

Table of Contents iv Opening image files ... 28Scanning paper documents ...

Chapter 5 – Scanning documents 34 Using a digital camera Select Digital camera when you are using a camera as scan source. Readiris uses special recog

ReadirisTM Corporate 12 – User Guide 35 High-speed and duplex scanning When using a duplex scanner, the Duplex scanning option will be available. Sele

ReadirisTM Corporate 12 – User Guide 37 CHAPTER 6 ADJUSTING SCANNED DOCUMENTS When opening or scanning extremely light or extremely dark grayscale and

Chapter 6 – Adjusting scanned documents 38 o Select Smoothen color image to even out the image. This option renders grayscale and color images more

ReadirisTM Corporate 12 – User Guide 39 o Use the slider to increase or decrease the Brightness. The Brightness settings determine the overall brigh

Chapter 6 – Adjusting scanned documents 40 (Binarized image. The default brightness settings yield fragmented characters) (The darkened image yields

ReadirisTM Corporate 12 – User Guide 41 Despeckling removes small spots from black-and-white images.  Click Apply to preview the results.  If the

ReadirisTM Corporate 12 – User Guide 43 CHAPTER 7 SAVING DOCUMENTS AS IMAGE FILES Paper documents you scan do not need to be OCRed right away. They c

ReadirisTM Corporate 12 – User Guide v Selecting the PDF options ... 80iHQC compressing PDF documents ...

ReadirisTM Corporate 12 – User Guide 45 CHAPTER 8 WINDOWING DOCUMENTS WINDOWING DOCUMENTS AUTOMATICALLY When scanning or opening documents, Readiris w

Chapter 8 – Windowing documents 46 Page analysis detects text, graphic and table zones automatically. Barcode zones and handprinted zones need to be d

ReadirisTM Corporate 12 – User Guide 47 The part of the page you select will be analyzed automatically. You will be prompted whether you want to exclu

Chapter 8 – Windowing documents 48  Draw a frame around the text blocks, graphics, tables, barcodes and handprinting zones you want to window. For

ReadirisTM Corporate 12 – User Guide 49 ones. Whenever two windows of the same type intersect, they become a polygon automatically. Automatic

Chapter 8 – Windowing documents 50  Right-click any of the selected windows, point to Window, then to Type and then click the required window type.

ReadirisTM Corporate 12 – User Guide 51 or Right-click the selected windows, point to Window, then click Delete. Deleting small windows Some document

Chapter 8 – Windowing documents 52  On the File menu, click the command Load Layout.  Select the layout file you saved.  To apply the layout to

ReadirisTM Corporate 12 – User Guide 53  Click Recognize + Save to execute the OCR.

Table of Contents vi Chapter 17 Recognizing barcodes ... 113Chapter 18 Recognizing business cards...

ReadirisTM Corporate 12 – User Guide 55 CHAPTER 9 USER INDEXING Before you recognize and save documents with Readiris, you can create a user index for

Chapter 9 – User indexing 56  Click Browse to select the required output folder.  Click in the index field you want to use (subfolder, file name,

ReadirisTM Corporate 12 – User Guide 57 CHAPTER 10 RECOGNIZING DOCUMENTS INTRODUCTION To recognize documents, Readiris applies linguistics during the

Chapter 10 – Recognizing documents 58 allows to increase the system's accuracy. All solutions you confirm are memorized temporarily during recogn

ReadirisTM Corporate 12 – User Guide 59 The 5 most recently selected languages are moved to the top of the language list. Important: select the docu

Chapter 10 – Recognizing documents 60 Recognizing documents with mixed languages Readiris also allows you to enable mixed character sets. That way Rea

ReadirisTM Corporate 12 – User Guide 61 Tip: favor accuracy over speed when the image quality is rather poor. USING USER LEXICONS During recognition,

Chapter 10 – Recognizing documents 62  Insert the words you want Readiris to recognize and click the Add button. You can also copy-paste text segmen

ReadirisTM Corporate 12 – User Guide 63  All punctuation symbols and special characters at the beginning and end of words are filtered automatically

ReadirisTM Corporate 12 – User Guide 1 Copyrights ReadirisCorporate12-dgi-110209-04 Copyrights © 1987–2009 I.R.I.S. All Rights Reserved. I.R.I.S. owns

Chapter 10 – Recognizing documents 64 To select the font type:  On the Settings menu, point to Font type.  The font type is set to Automatic by de

ReadirisTM Corporate 12 – User Guide 65 Important: these document characteristics do not apply to Asian, Hebrew or Arabic documents. USING INTERACTIVE

Chapter 10 – Recognizing documents 66 If the results are correct: o Click the Learn button to save the result as sure. The learning results are temp

ReadirisTM Corporate 12 – User Guide 67 Use this button to prevent document noise from appearing in the output file. o Click Undo to correct mistakes

Chapter 10 – Recognizing documents 68 To use an existing font dictionary:  On the Learn menu click Font Dictionary.  Select the dictionary you wa

ReadirisTM Corporate 12 – User Guide 69 CHAPTER 11 FORMATTING AND SAVING DOCUMENTS FORMATTING DOCUMENTS The documents you OCR in Readiris can be saved

Chapter 11 – Formatting and saving documents 70 Readiris either: o sends documents to an application, which will open automatically, or; o saves

ReadirisTM Corporate 12 – User Guide 71 of a document, click Document Properties on the File menu. Note that the document properties options are also

Chapter 11 – Formatting and saving documents 72 Layout options  The option Create body text avoids text formatting by Readiris. Readiris generates

ReadirisTM Corporate 12 – User Guide 73 o The option Use columns instead of frames creates columnized documents. Columnized texts are easier to edit

Chapter 11 – Formatting and saving documents 74  The option Merge lines into paragraphs enables automatic paragraph detection. Readiris wordwraps t

ReadirisTM Corporate 12 – User Guide 75  Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes.  Readiris will go th

Chapter 11 – Formatting and saving documents 76 For more information on formatting options, see the section Formatting text documents. SpreadsheetML

ReadirisTM Corporate 12 – User Guide 77  The option Convert figures into numbers encodes recognized figures as numbers. As a result, you ca

Chapter 11 – Formatting and saving documents 78  The option Merge lines into paragraphs enables automatic paragraph detection. Readiris wordwraps t

ReadirisTM Corporate 12 – User Guide 79 CREATING PDF DOCUMENTS Readiris generates four types of PDF output: Text, Text-Image, Image-Text and Image. T

Chapter 11 – Formatting and saving documents 80 PDF Text-Image When you select PDF Text-Image, Readiris recognizes text and creates searchable PDF doc

ReadirisTM Corporate 12 – User Guide 81 Create bookmarks The option Create bookmarks creates bookmarks for each text block, graphic and table in Adobe

Chapter 11 – Formatting and saving documents 82 To generate iHQC compressed PDF output:  Click the Format button on the main toolbar and choose betw

ReadirisTM Corporate 12 – User Guide 83 PASSWORD PROTECTING PDF DOCUMENTS Readiris allows you to limit access to PDF output by setting passwords. You

ReadirisTM Corporate 12 – User Guide 3 CHAPTER 1 INTRODUCING READIRIS SAVE TIME, AVOID RETYPING Congratulations on acquiring Readiris. This software p

Chapter 11 – Formatting and saving documents 84 want to change these settings, you must enter the permissions password. The Readiris security settings

ReadirisTM Corporate 12 – User Guide 85 ID in Adobe Acrobat. See the Acrobat documentation for more information.  The author signature appears in th

Chapter 11 – Formatting and saving documents 86 CREATING XPS DOCUMENTS Readiris generates four types of XPS files: Text, Text-Image, Image-Text and I

ReadirisTM Corporate 12 – User Guide 87 The page image is not contained in these single-layered XPS files. XPS Text-Image When you select XPS Text-Ima

Chapter 11 – Formatting and saving documents 88 Create bookmarks The option Create bookmarks creates bookmarks for each text block, graphic and table

ReadirisTM Corporate 12 – User Guide 89 SELECTING THE GRAPHICS OPTIONS Depending on the output format and target application you select, advanced grap

Chapter 11 – Formatting and saving documents 90 Tip: When saving documents as HTML files to post on a web site, reduce the resolution to 70 dpi (scree

ReadirisTM Corporate 12 – User Guide 91 CHAPTER 12 SAVING AND LOADING SETTINGS Any settings you specify in Readiris are saved automatically for future

ReadirisTM Corporate 12 – User Guide 93 CHAPTER 13 RECOGNIZING MULTIPAGE DOCUMENTS OPENING AND RECOGNIZING MULTIPLE IMAGE FILES Readiris is designed t